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123 Free Checklists

Building Maintenance Checklist

A complete building maintenance checklist library covering every major system — HVAC, heating and hot water, electrical, fire safety, water and plumbing, controls and BMS, metering, and lifts. Each asset has its own detailed checklist with preventive tasks, frequencies, common faults, and safety notes.

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Building maintenance checklist template listing whole-building tasks including roof inspections, fire alarm tests and AHU servicing with recommended frequencies
A preview of the building maintenance checklist format — each checklist below covers one asset in full.

A comprehensive building maintenance regime combines planned preventive maintenance of every system with the statutory checks each attracts — fire safety, electrical, water hygiene, lifts, and more. Start with the frequency-based preventive maintenance checklist, then use the asset-specific checklists below for the detail.

Heating & Hot Water

Commercial Boiler Maintenance Checklist

18 tasks · Free PDF

Plate Heat Exchanger Maintenance Checklist

10 tasks · Free PDF

Calorifier (Hot Water Storage Vessel) Maintenance Checklist

11 tasks · Free PDF

Thermal Store Maintenance Checklist

9 tasks · Free PDF

Air Source Heat Pump (ASHP) Maintenance Checklist

11 tasks · Free PDF

Ground Source Heat Pump (GSHP) Maintenance Checklist

10 tasks · Free PDF

Electric Boiler Maintenance Checklist

10 tasks · Free PDF

Biomass Boiler Maintenance Checklist

10 tasks · Free PDF

Steam Boiler Maintenance Checklist

10 tasks · Free PDF

Underfloor Heating System Maintenance Checklist

10 tasks · Free PDF

Flue & Chimney System Maintenance Checklist

10 tasks · Free PDF

Pressure Vessel Maintenance Checklist

12 tasks · Free PDF

Steam Trap Maintenance Checklist

12 tasks · Free PDF

Heat Interface Unit Maintenance Checklist

12 tasks · Free PDF

Oil Storage Tank Maintenance Checklist

12 tasks · Free PDF

Cooling

Direct Expansion (DX) Unit Maintenance Checklist

12 tasks · Free PDF

Split System Air Conditioning Maintenance Checklist

12 tasks · Free PDF

Variable Refrigerant Flow (VRF) System Maintenance Checklist

12 tasks · Free PDF

Chiller Maintenance Checklist

18 tasks · Free PDF

Cooling Tower Maintenance Checklist

12 tasks · Free PDF

Condenser Maintenance Checklist

10 tasks · Free PDF

Evaporator Maintenance Checklist

11 tasks · Free PDF

CRAC Unit (Computer Room Air Conditioning) Maintenance Checklist

10 tasks · Free PDF

Chilled Beam Maintenance Checklist

10 tasks · Free PDF

Dry Air Cooler / Adiabatic Cooler Maintenance Checklist

10 tasks · Free PDF

Evaporative Cooler Maintenance Checklist

10 tasks · Free PDF

Air-Cooled Chiller Maintenance Checklist

16 tasks · Free PDF

Water-Cooled Chiller Maintenance Checklist

17 tasks · Free PDF

Process Chiller Maintenance Checklist

16 tasks · Free PDF

Electrical

Standby Generator Maintenance Checklist

12 tasks · Free PDF

Uninterruptible Power Supply (UPS) Maintenance Checklist

12 tasks · Free PDF

High Voltage Switchgear Maintenance Checklist

11 tasks · Free PDF

Low Voltage Switchgear Maintenance Checklist

10 tasks · Free PDF

Distribution Board Maintenance Checklist

9 tasks · Free PDF

Lighting Control Panel Maintenance Checklist

10 tasks · Free PDF

Trace Heating Panel Maintenance Checklist

10 tasks · Free PDF

Solar PV System Maintenance Checklist

10 tasks · Free PDF

EV Charging Point Maintenance Checklist

10 tasks · Free PDF

Battery Energy Storage System (BESS) Maintenance Checklist

10 tasks · Free PDF

Automatic Transfer Switch (ATS) Maintenance Checklist

10 tasks · Free PDF

Power Factor Correction Unit Maintenance Checklist

10 tasks · Free PDF

Lightning Protection System Maintenance Checklist

12 tasks · Free PDF

CCTV System Maintenance Checklist

12 tasks · Free PDF

Access Control System Maintenance Checklist

12 tasks · Free PDF

Intruder Alarm System Maintenance Checklist

12 tasks · Free PDF

Fire Safety

Smoke Damper Maintenance Checklist

14 tasks · Free PDF

Fire Damper Maintenance Checklist

12 tasks · Free PDF

Sprinkler Pump Maintenance Checklist

12 tasks · Free PDF

Fire Alarm Control Panel Maintenance Checklist

10 tasks · Free PDF

Emergency Lighting System Maintenance Checklist

10 tasks · Free PDF

Sprinkler System Maintenance Checklist

10 tasks · Free PDF

Dry Riser Maintenance Checklist

10 tasks · Free PDF

Wet Riser Maintenance Checklist

10 tasks · Free PDF

Portable Fire Extinguisher Maintenance Checklist

10 tasks · Free PDF

Automatic Opening Vent (AOV) Smoke Control System Maintenance Checklist

10 tasks · Free PDF

Gas Fire Suppression System Maintenance Checklist

10 tasks · Free PDF

Fire Door Maintenance Checklist

10 tasks · Free PDF

Fire Hose Reel Maintenance Checklist

10 tasks · Free PDF

Smoke & Heat Detectors Maintenance Checklist

10 tasks · Free PDF

Aspirating Smoke Detection (ASD) Maintenance Checklist

10 tasks · Free PDF

Automatic Fire Curtain Maintenance Checklist

10 tasks · Free PDF

Water Systems

Degasser (Deaerator) Maintenance Checklist

9 tasks · Free PDF

Chemical Dosing Pot Maintenance Checklist

8 tasks · Free PDF

Water Softener Maintenance Checklist

10 tasks · Free PDF

Water Treatment Unit Maintenance Checklist

10 tasks · Free PDF

Strainer (Y-type / Basket) Maintenance Checklist

8 tasks · Free PDF

Pressure Reducing Valve (PRV) Maintenance Checklist

9 tasks · Free PDF

Non-Return Valve (Check Valve) Maintenance Checklist

8 tasks · Free PDF

Riser Isolation Valve Maintenance Checklist

9 tasks · Free PDF

Cold Water Storage Tank Maintenance Checklist

10 tasks · Free PDF

Thermostatic Mixing Valve (TMV) Maintenance Checklist

10 tasks · Free PDF

Backflow Prevention Device (RPZ Valve) Maintenance Checklist

10 tasks · Free PDF

Unvented Hot Water Cylinder Maintenance Checklist

10 tasks · Free PDF

Point-of-Use Water Heater Maintenance Checklist

10 tasks · Free PDF

Grease Trap / Grease Management System Maintenance Checklist

10 tasks · Free PDF

Instantaneous Water Heater Maintenance Checklist

10 tasks · Free PDF

All maintenance checklists·preventive maintenance checklist·Statutory inspection checklists·Free checklist templates·Compliance and FM topics

Frequently asked questions

What should a building maintenance checklist include?
A building maintenance checklist should cover all the building's systems — HVAC, heating and hot water, electrical, fire safety, water and plumbing, controls and BMS, metering, and lifts — with preventive tasks at the right frequency for each, plus the statutory checks each system attracts (fire alarm and emergency lighting tests, EICR, legionella control, LOLER lift examinations, and so on). It should also generate records as compliance evidence.
How do I organise a building maintenance schedule?
Start with an asset register of what's installed, then build a planned preventive maintenance (PPM) schedule using a standard like SFG20 for the task content and frequencies, loaded into a CAFM system as recurring work orders. Our frequency-based preventive maintenance checklist gives the overall framework, and the asset-specific checklists provide the detailed tasks.
Are these building maintenance checklists free?
Yes. Every checklist can be viewed in full and downloaded as a free PDF, with no signup required. They cover 100+ building asset types and are built on UK maintenance practice for FM teams and building engineers.

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