Building Document Guides
Practical guides for FM and building operations teams covering document search workflows, compliance requirements, and how to get more from your building documentation.
Workflows & Solutions
Common challenges and workflows for searching and managing building documentation.
Search Building Handover Documents
Search building handover documentation instantly. Find O&M manuals, as-built drawings, certificates, and commissioning data from practical completion packs.
Search Technical Submittals with AI
Find technical submittal data across building documentation. Search equipment specifications, data sheets, and approval records with AI-powered search.
Find Equipment Specifications Across Building Documents
Find equipment specifications across O&M manuals and technical documents instantly. Search for capacities, model numbers, and performance data with AI.
Search Building Warranty Documents
Find warranty information across building documentation instantly. Search warranty periods, terms, and contractor obligations with AI-powered search.
Find Equipment Isolation Procedures Fast
Find equipment isolation procedures in your O&M manuals instantly. AI-powered search for isolation points, lock-off procedures, and safe systems of work.
Search Commissioning Records and Certificates
Find commissioning records across building documentation instantly. Search for commissioning data, set points, flow rates, and test results with AI.
Digital Building Logbook Management
Manage your building logbook documentation digitally. Search across logbook records, certificates, and building information with AI-powered search.
Find Maintenance Schedules in O&M Manuals
Find maintenance schedules buried in O&M manuals fast. Search for PPM frequencies, service intervals, and manufacturer maintenance requirements with AI.
Find Asset Information Across Building Documents
Find asset information scattered across building documents. Search for equipment details, installation dates, and asset data with AI-powered search.
Reduce Time Searching Building Documents
Spend less time searching building PDFs and more time on operations. AI-powered document search finds answers in seconds instead of minutes.
By Role
How PM Assist helps specific roles in facilities management and building operations.
PM Assist for Technical Services Managers
AI-powered document search for technical services managers. Find O&M data, equipment specs, and maintenance guidance across all building documentation instantly.
PM Assist for Estates and Campus Teams
AI document search for estates teams managing university, NHS, or corporate campuses. Search O&M manuals across multiple buildings from one platform.
PM Assist for FM Mobilisation Teams
Speed up FM contract mobilisation with AI document search. Get your team up to speed on building documentation fast when taking over new sites.
PM Assist for FM Helpdesk Teams
Help your FM helpdesk team answer building queries faster. AI document search gives helpdesk operators instant access to O&M manuals and building information.
PM Assist for Building Consultants
AI document search for building consultants and surveyors. Review O&M manuals, condition survey documents, and technical reports faster with PM Assist.
PM Assist for Managing Agents
AI document search for managing agents. Access O&M manuals, compliance certificates, and building information across your portfolio instantly.
PM Assist for Sustainability Managers
Find building performance data in O&M documentation with AI search. Access design parameters, energy data and system specs for sustainability reports.
PM Assist for FM Contract Managers
AI document search for FM contract managers. Verify maintenance requirements, check compliance and oversee service delivery with instant doc access.
AI Document Search for Maintenance Engineers
PM Assist helps maintenance engineers find settings, isolation points, and manufacturer detail across O&M manuals instantly — sourced answers on the job.
AI Document Search for Facilities Managers
PM Assist helps facilities managers find building information and compliance evidence instantly across O&M manuals, certificates, and records — sourced answers.
AI Document Search for Compliance Managers
PM Assist helps compliance managers locate and evidence statutory compliance across buildings — fire, gas, electrical, water, and lifts — with sourced answers.
Comparisons & Alternatives
How AI-powered document search compares to traditional approaches.
Alternative to Shared Drives for Building Documents
Stop browsing shared drives for building information. PM Assist provides AI-powered search across your O&M manuals, drawings, and certificates instead.
A Better Way to Search Building PDFs
Stop using Ctrl+F in 200-page PDFs. PM Assist uses AI to search across all your building documents at once and return source-cited answers.
SharePoint Alternative for Building Documentation Search
SharePoint stores building documents but struggles to search inside them. PM Assist adds AI-powered search that understands technical FM queries.
Replace Paper O&M Manuals with AI-Powered Search
Move from paper O&M manual binders to searchable digital documentation. Scan, upload, and search your O&M manuals with AI-powered PM Assist.
AI Search vs Keyword Search for Building Documents
Compare AI semantic search with keyword search for building documentation. Understand why AI finds better answers in O&M manuals, drawings, and technical PDFs.
Document Search vs Folder-Based Storage for Building Docs
Compare searchable document access with folder-based storage for building documentation. Learn why AI search finds answers that folders cannot.
Stop Emailing for Building Information
Stop emailing colleagues for building information. Let your team search O&M manuals and building documents directly with AI-powered PM Assist.
Alternative to Spreadsheets for Building Asset Information
Stop searching spreadsheets for asset information. PM Assist finds equipment data across O&M manuals, drawings, and commissioning records with AI search.
AI Document Search vs CAFM Software
Compare AI document search and CAFM software. What each does well and how PM Assist works alongside your CAFM rather than replacing it.
Best O&M Manual Software: A 2026 Buyer's Guide
How to choose O&M manual software in 2026. Compare the main approaches — document management, CAFM, and AI search — and what to look for to make manuals usable.
Best Document Management Software for Facilities Management
How to choose document management software for facilities management. Compare cloud storage, DMS, CAFM, and AI search — and what FM teams should prioritise.
Best Building Compliance Software: A 2026 Buyer's Guide
How to choose building compliance software in 2026. Compare compliance trackers, CAFM, and document search — and what to prioritise for evidencing compliance.
Best Maintenance Checklist Apps & Tools
How to choose a maintenance checklist app in 2026. Compare inspection apps, CAFM, and free checklist templates — and what to look for for building maintenance.
A Google Drive Alternative for Building Documents
Outgrowing Google Drive for building documents? See why cloud storage struggles with O&M manuals and how AI document search makes building information findable.
Beyond CAFM: Better Access to Building Documents
A CAFM system manages maintenance work but not document retrieval. See how AI document search complements CAFM to make building information instantly findable.
Document Types
Guides for specific document types found in building documentation packs.
Search Building Compliance Documents with AI
Search every building compliance record with AI — EICRs, gas safety certificates, legionella logs, the asbestos register, LOLER reports and fire door checks.
Search Drawings & Technical Documents with AI
Search as-installed drawings, schematics, wiring diagrams and P&IDs with AI. Find tag numbers, board schedules and drawing notes across whole drawing sets.
Search Safety & Risk Documents with AI
Search risk assessments, method statements and the CDM health & safety file with AI. Find findings, controls and residual risks before every job starts.
Search Building System & Maintenance Records with AI
Search PPM records, LEV reports, BMS points lists and energy certificates with AI. Retrieve service history, setpoints and performance data in seconds.
Operations & Compliance
Operational and compliance workflows where searchable documentation makes a difference.
Building Handover Document Management
Manage building handover documentation with AI-powered search. Instantly find O&M manuals, as-built drawings, and certificates received at practical completion.
Statutory Compliance Document Access
Access statutory compliance documents instantly with AI search. Find fire safety certificates, electrical test records, and inspection reports in seconds.
Planned Preventive Maintenance Documentation
Search planned preventive maintenance documentation with AI. Find PPM schedules, manufacturer instructions, and service records across all building systems.
FM Mobilisation Document Management
Manage FM mobilisation documents with AI-powered search. Get your team up to speed on building systems, assets, and compliance records from day one.
Create a Single Source of Truth for Building Information
Create a single source of truth for building information. Centralise O&M manuals, drawings, and certificates with AI-powered search across your portfolio.
Soft Landings and Aftercare Document Management
Manage soft landings documentation with AI search. Support aftercare, seasonal commissioning, and building fine-tuning with instant access to technical docs.
Document Search During the Defects Liability Period
Search building documents during the defects liability period. Find warranty details, installation records, and specifications to support defect resolution.
Document Management Across Multiple Buildings
Manage documentation across multiple buildings with AI search. Find O&M manuals, certificates, and drawings across your entire property portfolio instantly.
Tenant and Occupier Access to Building Information
Give tenants and occupiers self-service access to building information. Reduce enquiries with searchable building guides, manuals, and procedures.
Legionella Compliance Document Management
Manage legionella compliance documentation with AI search. Keep risk assessments, monitoring records, and treatment evidence organised and instantly retrievable.
Fire Safety Compliance Document Management
Manage fire safety compliance documentation with AI search. Keep fire risk assessments, test records, and the fire safety case organised and instantly retrievable.
Energy Management Documentation for Buildings
Manage building energy documentation with AI search. Keep metering data, EPCs, TM44 reports, and commissioning records organised and instantly retrievable.
Search your building documents with AI
Upload your O&M manuals, drawings, and certificates. Ask questions in plain English and get source-cited answers in seconds.