Building Document Guides
Practical guides for FM and building operations teams covering document search workflows, compliance requirements, and how to get more from your building documentation.
Workflows & Solutions
Common challenges and workflows for searching and managing building documentation.
Search Compliance Certificates Across Building Documents
Find compliance certificates across your building documentation in seconds. AI-powered search for gas safety, electrical, fire, and water hygiene certificates.
Search Building Handover Documents
Search building handover documentation instantly. Find O&M manuals, as-built drawings, certificates, and commissioning data from practical completion packs.
Search Technical Submittals with AI
Find technical submittal data across building documentation. Search equipment specifications, data sheets, and approval records with AI-powered search.
Find Equipment Specifications Across Building Documents
Find equipment specifications across O&M manuals and technical documents instantly. Search for capacities, model numbers, and performance data with AI.
Search Building Warranty Documents
Find warranty information across building documentation instantly. Search warranty periods, terms, and contractor obligations with AI-powered search.
Find Equipment Isolation Procedures Fast
Find equipment isolation procedures in your O&M manuals instantly. AI-powered search for isolation points, lock-off procedures, and safe systems of work.
Search Commissioning Records and Certificates
Find commissioning records across building documentation instantly. Search for commissioning data, set points, flow rates, and test results with AI.
Digital Building Logbook Management
Manage your building logbook documentation digitally. Search across logbook records, certificates, and building information with AI-powered search.
Search Fire Safety Documents Faster
Find fire safety documents across building documentation fast. Search fire risk assessments, alarm certificates, strategy documents, and evacuation plans.
Find Maintenance Schedules in O&M Manuals
Find maintenance schedules buried in O&M manuals fast. Search for PPM frequencies, service intervals, and manufacturer maintenance requirements with AI.
Search M&E Drawings with AI
Search mechanical and electrical drawings with AI. Find equipment locations, pipe routes, distribution board schedules, and circuit details instantly.
Find Asset Information Across Building Documents
Find asset information scattered across building documents. Search for equipment details, installation dates, and asset data with AI-powered search.
Reduce Time Searching Building Documents
Spend less time searching building PDFs and more time on operations. AI-powered document search finds answers in seconds instead of minutes.
By Role
How PM Assist helps specific roles in facilities management and building operations.
PM Assist for Technical Services Managers
AI-powered document search for technical services managers. Find O&M data, equipment specs, and maintenance guidance across all building documentation instantly.
PM Assist for Estates and Campus Teams
AI document search for estates teams managing university, NHS, or corporate campuses. Search O&M manuals across multiple buildings from one platform.
PM Assist for FM Mobilisation Teams
Speed up FM contract mobilisation with AI document search. Get your team up to speed on building documentation fast when taking over new sites.
PM Assist for FM Helpdesk Teams
Help your FM helpdesk team answer building queries faster. AI document search gives helpdesk operators instant access to O&M manuals and building information.
PM Assist for Building Consultants
AI document search for building consultants and surveyors. Review O&M manuals, condition survey documents, and technical reports faster with PM Assist.
PM Assist for Managing Agents
AI document search for managing agents. Access O&M manuals, compliance certificates, and building information across your portfolio instantly.
PM Assist for Sustainability Managers
Find building performance data in O&M documentation with AI search. Access design parameters, energy data and system specs for sustainability reports.
PM Assist for FM Contract Managers
AI document search for FM contract managers. Verify maintenance requirements, check compliance and oversee service delivery with instant doc access.
Comparisons & Alternatives
How AI-powered document search compares to traditional approaches.
Alternative to Shared Drives for Building Documents
Stop browsing shared drives for building information. PM Assist provides AI-powered search across your O&M manuals, drawings, and certificates instead.
A Better Way to Search Building PDFs
Stop using Ctrl+F in 200-page PDFs. PM Assist uses AI to search across all your building documents at once and return source-cited answers.
SharePoint Alternative for Building Documentation Search
SharePoint stores building documents but struggles to search inside them. PM Assist adds AI-powered search that understands technical FM queries.
Replace Paper O&M Manuals with AI-Powered Search
Move from paper O&M manual binders to searchable digital documentation. Scan, upload, and search your O&M manuals with AI-powered PM Assist.
AI Search vs Keyword Search for Building Documents
Compare AI semantic search with keyword search for building documentation. Understand why AI finds better answers in O&M manuals, drawings, and technical PDFs.
Document Search vs Folder-Based Storage for Building Docs
Compare searchable document access with folder-based storage for building documentation. Learn why AI search finds answers that folders cannot.
Stop Emailing for Building Information
Stop emailing colleagues for building information. Let your team search O&M manuals and building documents directly with AI-powered PM Assist.
Alternative to Spreadsheets for Building Asset Information
Stop searching spreadsheets for asset information. PM Assist finds equipment data across O&M manuals, drawings, and commissioning records with AI search.
AI Document Search vs CAFM Software
Compare AI document search and CAFM software. What each does well and how PM Assist works alongside your CAFM rather than replacing it.
Document Types
Guides for specific document types found in building documentation packs.
Search As-Installed Drawings with AI
Find information in as-installed and as-built drawings with AI search. Locate equipment schedules, routing details, and installation data in drawing PDFs.
Search Test and Inspection Certificates
Find test and inspection certificates across building documentation instantly. Search electrical, gas, water, fire, and lift certificates with AI.
Search Building Risk Assessments with AI
Find risk assessment information across building documents fast. Search fire risk assessments, legionella assessments, asbestos surveys, and more with AI.
Search Method Statements and RAMS
Find method statement and RAMS information across building documentation. Search safe systems of work, risk controls, and procedure details with AI.
Search Planned Maintenance Records
Find PPM records and maintenance logs across building documentation. Search historical maintenance data, completion records, and service reports with AI.
Search Schematics and Wiring Diagrams
Search schematics, wiring diagrams, and P&IDs with AI. Find component details, circuit information, and system configurations in technical drawing PDFs.
Search Building User Guides and Tenant Handbooks
Search building user guides and tenant handbooks with AI. Find occupier information, building procedures, and facility details instantly.
Search Contractor Documentation
Search contractor documentation packs with AI. Find service reports, method statements, certificates, and technical submissions across all contractor docs.
Search CDM Health and Safety Files
Search CDM health and safety files with AI. Find construction hazards, residual risks and as-built details for building maintenance and modifications.
Search Energy Performance Data in Building Documents
Find energy performance data across building documentation. Search EPCs, DECs, TM44 reports, and energy audit data with AI-powered PM Assist.
Search Ventilation System Documentation
Find ventilation system documentation with AI search. Search LEV test reports, ductwork specifications, air quality data, and ventilation design information.
Search Electrical Installation Records
Find electrical installation records with AI search. Search EICRs, distribution board schedules, cable calculations, and electrical test data instantly.
Operations & Compliance
Operational and compliance workflows where searchable documentation makes a difference.
Building Handover Document Management
Manage building handover documentation with AI-powered search. Instantly find O&M manuals, as-built drawings, and certificates received at practical completion.
Statutory Compliance Document Access
Access statutory compliance documents instantly with AI search. Find fire safety certificates, electrical test records, and inspection reports in seconds.
Planned Preventive Maintenance Documentation
Search planned preventive maintenance documentation with AI. Find PPM schedules, manufacturer instructions, and service records across all building systems.
FM Mobilisation Document Management
Manage FM mobilisation documents with AI-powered search. Get your team up to speed on building systems, assets, and compliance records from day one.
Create a Single Source of Truth for Building Information
Create a single source of truth for building information. Centralise O&M manuals, drawings, and certificates with AI-powered search across your portfolio.
Soft Landings and Aftercare Document Management
Manage soft landings documentation with AI search. Support aftercare, seasonal commissioning, and building fine-tuning with instant access to technical docs.
Document Search During the Defects Liability Period
Search building documents during the defects liability period. Find warranty details, installation records, and specifications to support defect resolution.
Document Management Across Multiple Buildings
Manage documentation across multiple buildings with AI search. Find O&M manuals, certificates, and drawings across your entire property portfolio instantly.
Tenant and Occupier Access to Building Information
Give tenants and occupiers self-service access to building information. Reduce enquiries with searchable building guides, manuals, and procedures.
Search your building documents with AI
Upload your O&M manuals, drawings, and certificates. Ask questions in plain English and get source-cited answers in seconds.