Property Inspection Checklist
A free property inspection checklist for managing agents and landlords — condition, safety, compliance, and services checks at a property.
Periodically — commonly quarterly or at defined intervals per the management agreement
Managing agents, property managers, or landlords
Good practice (supports landlord and duty-of-care obligations)
A property inspection is a periodic check of a managed or let property's condition, safety, and compliance, used by managing agents, landlords, and property managers. It protects the asset, supports duty-of-care and compliance obligations, and provides a record of the property's condition over time. This checklist gives a general framework for a routine property inspection.
Property Inspection Checklist: what to check
External condition
Roof, walls, windows, and boundaries sound and secure
Internal condition
No damage, damp, or disrepair; decoration acceptable
Safety compliance
Fire, gas, and electrical safety records current
Smoke & CO alarms
Alarms present, tested, and working
Services
Heating, hot water, and plumbing functioning correctly
Common areas
Shared areas clean, safe, and well lit (where applicable)
Grounds & access
External areas, paths, and parking safe and maintained
Occupancy / use
Property used and maintained in line with the agreement
Defects
Any disrepair or hazards identified and prioritised
Record
Condition, photos, and actions recorded and dated
Download printable checklist templates from the templates library, or build a custom one with the checklist generator.
Managing the records behind this inspection
Further reading
Common inspection failures
- Expired or missing gas, electrical, or fire safety records
- Smoke or CO alarms missing or not working
- Unreported disrepair or damp developing over time
- Blocked or unsafe common areas and escape routes
- Actions from previous inspections not followed up
Related inspection checklists
Related maintenance & guidance
What to record, and how long to keep it
Record the inspection date, the areas accessed, anything that could not be accessed and why, and findings with photographs. The access record matters: an inspection that skipped a plant room needs to say so, because a report silent on an area implies it was checked. Log actions with owners and dates, and keep results in a form that can be shared with the landlord, the tenant, or an incoming managing agent — property inspections routinely change hands.
Sources
The regulatory positions on this page come from the following primary sources. Where guidance and legislation differ, the legislation governs — always confirm the requirements that apply to your own site and jurisdiction.
- Regulatory Reform (Fire Safety) Order 2005 — legislation.gov.uk
- Asbestos: managing and working with it — Health and Safety Executive
Frequently asked questions
How often should a property be inspected?
What does a property inspection check?
Why keep records of property inspections?
Keep inspection records searchable
Once inspections are running, the records pile up. PM Assist makes your inspection records, O&M manuals, and certificates instantly searchable — so you can produce evidence on demand.