O&M Manual Summariser

A structured summary covering: the systems and equipment referenced in the manual, the key sections (operation, maintenance, troubleshooting, spare parts), a list of suggested follow-up questions to ask the AI, and any obvious gaps or notable points that warrant deeper review. The goal is to let an FM team rapidly orient on an unfamiliar manual without reading the full document.

The free summariser supports PDF files up to 10MB. This covers most single-equipment O&M manuals used in facilities management. For larger packs (up to 100MB per file) and scanned PDFs with OCR, the paid PM Assist platform supports the full range.

Most summaries are generated within 30–60 seconds, depending on the document length. A typical 80-page chiller O&M manual summarises in around 40 seconds; a 400-page packaged plant pack may take closer to 90 seconds. The progress indicator runs through the actual stages of processing so you can see what's happening.

No. Your document is processed in memory for the duration of your session and is then discarded — it is not stored against an account, not used to train AI models, and not visible to anyone else. For secure persistent storage with per-building data separation and audit logs, that's the paid PM Assist platform.

The free tool processes one document per session — enough to evaluate whether the summary structure is useful for your team. For bulk processing across a whole building's documentation, plus cross-document search and chat, sign up for PM Assist.

No. The summary is for orientation, not for engineering decisions. Specific setpoints, torque values, fault codes and isolation procedures should always be taken directly from the manual itself (which is where the paid PM Assist platform comes in — it lets you search the actual manual with source-cited answers). Treat the summary as the index and overview, not the source of truth.

Yes — the structure is tuned for FM and engineering use. The summary format covers systems referenced, key sections, suggested follow-up questions, and gap analysis. General AI summarisers produce more loosely structured text that often misses the parts an engineer cares about most (commissioning data, spare part references, statutory inspections). The prompt is also constrained to avoid hallucination — it summarises what's there, not what it imagines should be.

The free summariser works best with born-digital PDFs. Scanned image-only PDFs need OCR first to extract text — that's part of the paid PM Assist platform, which runs OCR automatically on uploads that have no extractable text layer. Legacy O&M manuals from older buildings are a common reason teams move to the paid product.

The summariser produces a single one-shot summary of the whole document. The AI search demo lets you ask up to 3 specific questions across the document with source-cited answers. For an unfamiliar manual you've just received, summarise first to get the structure; then ask specific questions to drill into the parts that matter. Both are free in their demo form; the paid PM Assist platform combines both with no per-question or per-document limit.

Yes. The tool is a responsive web page that works on phones, tablets and laptops with any modern browser. FM and engineering teams often use the summary as the first step on a new piece of plant — orient on the manual on site, then dive into specifics from the AI search demo or the paid product.

The summariser is grounded in the actual content of your uploaded PDF and prompted to flag uncertainty rather than guess. Suggested follow-up questions are deliberately scoped to topics the manual covers (rather than generic engineering questions). The output is best read as a structured pointer to what the manual contains, not as a substitute for the manual itself.

This tool generates a one-off summary of one document. PM Assist lets you upload documents, organise them by building, search across every document in a building with AI, get source-cited answers, share with your team under role-based access control, and run the same workflow across a multi-building portfolio. Paid plans include unlimited documents per building and no per-question fee.