Search Contractor Documentation
FM teams receive documentation from multiple contractors — service reports, method statements, certificates, and technical submissions. PM Assist makes all of this contractor documentation searchable, so you can find any contractor deliverable without knowing which folder or email it was stored in.
The Challenge of Contractor Documentation
Every building has multiple maintenance contractors, each submitting documentation in their own format: service visit reports, test certificates, method statements, quotations, and technical submissions. Over time, this creates a large and disparate collection of documents that is difficult to manage and even more difficult to search.
When you need to find a specific contractor report or certificate, you may need to check email attachments, shared drive folders, contractor portals, and physical files. The information exists, but finding it is the challenge.
Searching Across All Contractor Submissions
PM Assist allows you to upload contractor documentation and search across it all with AI. You can ask questions like "What did the lift maintenance contractor report last quarter?" or "Show me the method statement for the external cleaning works" and get source-cited answers.
This is particularly useful during contract reviews and client reporting, where you need to compile information from multiple contractor submissions into a coherent picture of service delivery.
- Search service reports from all contractors simultaneously
- Find specific certificates submitted by contractors
- Locate method statements and risk assessments
- Cross-reference contractor submissions against O&M requirements
Verifying Contractor Deliverables
Part of effective contract management is verifying that contractors deliver the documentation they are required to produce. PM Assist helps by making it easy to search for specific deliverables and confirm their presence in the building documentation set.
When preparing for contract reviews or audits, you can systematically search for each required deliverable and identify any gaps in contractor documentation.
Related pages
Frequently asked questions
Search All Your Contractor Documentation
Upload contractor submissions and search them with AI. Find service reports, certificates, and technical documents instantly.
- Upload and organise building documentation
- AI-powered search across all your manuals
- Source-cited answers for every query
- Team collaboration and access control
- No credit card required to start