Search Planned Maintenance Records
Planned preventive maintenance records document what maintenance has been carried out, when, and by whom. PM Assist makes these records searchable alongside your O&M manuals, so you can find maintenance history and verify that scheduled work has been completed.
Why Maintenance Records Are Important
PPM records provide evidence that maintenance has been carried out in accordance with the maintenance programme. They are important for compliance (demonstrating that statutory maintenance has been completed), warranty (proving that manufacturer maintenance requirements have been followed), and operational management (understanding equipment condition and maintenance history).
Maintenance records also provide valuable historical data for lifecycle planning and condition assessment. Patterns in maintenance findings can indicate deteriorating equipment condition and inform replacement planning decisions.
Searching Maintenance History
PM Assist allows you to search across uploaded maintenance records, service reports, and PPM completion sheets. You can ask questions like "When was the chiller last serviced?" or "What were the findings from the last AHU inspection?" and get answers drawn from the maintenance documentation.
This is particularly useful during contract reviews, where evidence of maintenance delivery needs to be produced, and during condition assessments, where maintenance history informs the assessment of equipment condition.
- Search PPM completion records by equipment or system
- Find contractor service reports and findings
- Locate historical maintenance data for lifecycle planning
- Verify maintenance frequencies against the maintenance programme
Cross-Referencing Maintenance Against O&M Requirements
One of the most valuable uses of searchable maintenance records is cross-referencing what has been done against what the O&M manual says should be done. PM Assist allows you to search both the maintenance records and the O&M manuals in the same platform, making it practical to verify that maintenance activities align with manufacturer recommendations.
Frequently asked questions
Search Your Maintenance Records Instantly
Upload your PPM records and service reports. Find maintenance history and completion evidence with AI-powered search.
- Upload and organise building documentation
- AI-powered search across all your manuals
- Source-cited answers for every query
- Team collaboration and access control
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