Reduce Time Searching Building Documents

For most FM teams, finding specific information in building documentation is a daily task. Whether it is looking up an equipment specification for a contractor, finding a compliance certificate for an auditor, or checking a maintenance procedure before starting work, each search can take anywhere from five minutes to over an hour depending on how well the documentation is organised.

Across a team and over the course of a week, these searches add up to a significant amount of lost productive time. The people searching are usually technical staff or managers whose time is better spent on actual building operations, not navigating folder structures.

In many FM teams, certain individuals become the go-to people for finding information because they know the documentation structure or remember where specific documents are stored. This creates a bottleneck when those individuals are on leave, change roles, or leave the organisation.

PM Assist reduces this dependency by making all building documentation searchable by any authorised team member. New starters can find information just as quickly as experienced staff, because they are searching the content of documents rather than relying on knowledge of the filing system.